1. IEM is committed to protecting the security and privacy of those who access its portal (https://fernaolopes.fcsh.unl.pt/). In this context, it has developed this Privacy and Cookie Policy (“Policy”) to affirm its commitment and respect for privacy rules and the protection of personal data.
2. This Policy governs the processing of personal data of portal users (“Users”) collected in the context of their use of the portal by IEM. 3. The provision of personal data implies awareness of the policy described on this page.
References in this Privacy Policy to the Instituto de Estudos Medievais (IEM) da Faculdade de Ciências Sociais e Humanas da Universidade NOVA de Lisboa (NOVA FCSH), “we” or “our” refer to IEM - Instituto de Estudos Medievais, da NOVA FCSH (a research unit that promotes excellence in research in the field of Medieval Studies, encouraging contact and collaboration with other medievalists) located at Colégio Almada Negreiros, Sala 320, Campus de Campolide 1099-032 Lisboa, Portugal, hereinafter referred to as IEM, which determines the purposes and means of processing data as described below and is considered the data controller under the General Data Protection Regulation and other applicable legislation on personal data protection.
1. As of now, access to and use of the portal do not necessarily require Users to provide personal data, except when such data is required for Users to interact with the portal. In such cases, any consent given will always meet all legal requirements in effect at the time of such consent.
2. Interaction with the portal will be via e-mail. In that case the data collected is the following: Name and e-mail address.
3. To respect the principle of minimization, the categories of personal data that are subject to processing by IEM for the purposes referred to in this Policy are as follows: E-mail; IP address; Type of browser used; Domain; Time/time of access to the website; Content viewed.
1. Under applicable law, Users may request at any time access to their personal data, as well as rectification, deletion, and limitation of processing or portability of their data—subject to the legally established conditions—by submitting a written request to IEM at the email address iem.geral@fcsh.unl.pt.
2. Users may also obtain confirmation that their personal data is being processed, and upon request, a copy of the data being processed will be provided.
3. According to the law, Users are also guaranteed the right to withdraw consent for data processing for purposes based on this consent, without affecting the processing carried out up to that date based on previously given consent.
4. To exercise any of the rights mentioned above, Users should submit a written request to the following contacts:
a. Email: iem.geral@fcsh.unl.pt
b. Address: IEM – Instituto de Estudos Medievais NOVA FCSH, Av. de Berna 26 C, 1069- 061 Lisbon, Portugal.
5. The holder of personal data may, at any time, exercise their rights, namely, to request additional information regarding the processing of their data, to rectify their data, as well as, within certain limits, to erase their data, revoke the consent given or oppose the processing of their data, among others, through the email address iem.geral@fcsh.unl.pt or by letter to the postal address IEM - Instituto de Estudos Medievais NOVA FCSH, Av. de Berna 26 C, 1069-061 Lisbon, Portugal. You can also contact NOVA's Data Protection Officer at dpo@unl.pt.
6. The holder of personal data should bear in mind that in certain cases (for example, due to legal requirements) their request may not be fulfilled. In any case, they will be informed of the measures taken in this regard within one month of the request being made.
7. The holder of the data submitted also has the right to lodge a complaint at the National Data Protection Commission at https://www.cnpd.pt
1. Users' personal data will be retained only for the period necessary for the purposes for which they were collected, unless a different retention period is required by applicable law.
2. Under what circumstances is data communicated to other entities?
IEM may transmit Users' personal data:
a. When engaging other entities to provide certain services, to the extent that such services may involve access by these entities to Users' personal data. Thus, any subcontracting entity of IEM will process Users' personal data on behalf of IEM, strictly following its instructions and in accordance with the subcontracting agreement entered into with such subcontracting entities;
b. To any company in which IEM holds (directly or indirectly) a stake in its share capital, for the previously defined purposes;
c. To entities with which IEM has established agreements or business partnerships, for the previously defined purposes;
d. To third parties when IEM deems such data communications necessary or appropriate:
i. In light of applicable law,
ii. Or compliance with legal obligations/court orders,
iii. Based on resolutions or decisions of supervisory authorities, or
iv. To respond to requests from public or governmental authorities.
In any of the situations mentioned above, IEM will take all appropriate measures to ensure the effective protection of the transmitted personal data.
1. IEM makes its best efforts to protect Users' personal data against unauthorized access. To this end, it employs security systems, rules, and other procedures to ensure the protection of personal data, as well as to prevent unauthorized access to the data, misuse, disclosure, loss, or destruction.
2. However, it is the responsibility of Users to ensure that the devices and equipment used to access the portal are adequately protected against harmful software, computer viruses, and worms.
1. Cookies are small text files that identify each User's computer on the IEM server. The cookies themselves do not identify individual users, only the computer being used.
2. This portal uses cookies to help determine the usefulness, interest, and number of visits to the portal, allowing for faster and more efficient navigation by eliminating the need to repeatedly enter the same information. In this way, IEM can provide a more personalized and tailored service to Users.
3. The cookies used on this portal are as follows:
- Name: _ga,_gid
- Type: Performance
- Purpose: These cookies are associated with the use of Google Universal Analytics. They are used to distinguish users by assigning a randomly generated number to each user of the website. These cookies are included in each page request and are used to collect data about users' navigation through the website. The information collected is then processed through the Google Analytics platform.
- Duration: _ga: 2 years _gid: 24 hours
- Name: has_js
- Type: Functionality
- Purpose: This cookie is used to identify whether the browser supports JavaScript.
This cookie is also associated with the use of Google Universal Analytics and is used to limit the volume of data collected on high- traffic websites.
- Duration: When the browsing session ends.
- Name: _gat
- Type: Performance
- Purpose: This cookie is also associated with the use of Google Universal Analytics and is used to limit the volume of data collected on high- traffic websites.
- Duration: 10 minutes
- Name: cookie-agreed
- Type: Functionality
- Purpose: This cookie indicates whether the user has given their consent to the use of cookies.
- Duration: 100 days
All current browsers allow the User to accept, refuse, or delete cookies, particularly by selecting the appropriate settings in their respective browsers. The User can configure cookies in the menu of the browser. To learn more about cookies, including how to see which cookies have been created and how to manage and delete them, the User can visit www.allaboutcookies.org, which includes information on how to manage user settings for various browser providers.
Not sure which web browser you are using? To check, open your web browser and "Help" at the top of the browser window. Then select "About" A pop-up window should appear with information about your browser. Open your web browser and select the name of the browser at the top of the screen (e.g. "Firefox"). Then select "About" A pop-up window should appear with information about your browser.
However, please note that by disabling cookies, the User may partially or completely affect their browsing experience on the website.
1. IEM may provide links to pages of other entities. These websites do not belong to, nor are they operated or controlled by IEM, which therefore assumes no responsibility, endorsement, or support for the content of these websites, nor for any websites linked to or referred to therein. The establishment of links does not imply, in any way, the existence of relationships between IEM and the owner or manager of the webpage to which the link directs.
2. In light of the above, IEM is not responsible for the legality, reliability, or quality of any content made available there, nor for compliance with applicable legal rules concerning the content available there, and the use of these links is entirely the Users' responsibility.
Without prejudice to any other administrative or judicial appeal, the User has the right to file a complaint with the National Data Protection Commission or any other competent supervisory authority under the law if they believe that the processing of their data by the IEM violates the legal framework in force at any given time.
The User may contact the IEM regarding all matters related to the processing of their personal data and the exercise of the rights granted to them by applicable legislation, especially as referred to in this Policy, through the following contacts:
a. Telephone: (+351) 21 790 8300 – Ext. 40313
b. Email: iem.geral@fcsh.unl.pt
c. Address: IEM - Instituto de Estudos Medievais NOVA FCSH, Av. de Berna 26 C, 1069-061 Lisbon, Portugal.
The IEM reserves the right to change these terms of personal data processing at any time. Such changes will be duly advertised on the portal.
However, whenever relevant changes are made for the User regarding cookies, a pop-up window will reappear so that, depending on the type of cookie in question, they can access the information and/or consent to its use and storage.
Date of last update: January 3rd, 2025
